erp.io Accounting
Your books, kept by the work you already do
Every invoice, payment, refund, payroll journal and supply purchase posts to the general ledger as it happens. No export, no sync connector, no Monday morning spent untangling QuickBooks.
Revenue
$52,380
Expenses
$37,940
Net
$14,440
412 of 412 Stripe payouts matched to bank deposits
Posts itself
Invoices, card and ACH payments, tips, refunds and payroll journals land in the right accounts without anyone re-keying them.
One client record
The client on the schedule is the client on the invoice is the customer in the ledger. No duplicates, no name mismatches.
Live P&L and cash
P&L, cash flow, receivables and payables built from today's data, not last month's import.
Stop running two systems that disagree
The usual setup at a cleaning company is job software for the schedule, QuickBooks for the books, and a sync connector in between that fails quietly. A client gets renamed, a refund is issued in one place but not the other, a tip gets lumped in with revenue, and by month-end the two systems tell different stories.
erp.io Accounting is not a separate product you connect. It sits on the same database as your clients, visits and invoices. When a cleaner closes a visit and the invoice goes out, the receivable exists. When the client pays by card, the payment posts. There is nothing to sync because there is only one copy of the truth.
- No duplicate customer lists to keep in step
- No sync errors to chase on the first of the month
- No second login for the office manager or your bookkeeper
What posts automatically
The ledger is fed by the things your team already does in the Service module. Nobody has to remember to record anything twice.
Because each entry links back to the visit, invoice or purchase order that created it, you can click from a number on the P&L down to the actual clean it came from.
- Invoices to receivables and revenue, split by service type
- Stripe card and ACH payments, with processing fees recorded
- Tips kept separate from cleaning revenue so they can be paid out
- Refunds, credits and bad-debt write-offs
- Payroll journals from approved timesheets, overtime and reimbursements
- Supply purchase orders and received inventory
Billed to
Chen Family · Weekly
Due on receipt
| Service date | Item | Amount |
|---|---|---|
| Oct 2 | Weekly clean | $140.00 |
| Oct 9 | Weekly clean | $140.00 |
| Oct 9 | Inside oven | $35.00 |
Subtotal $315.00
Tip (15%) $47.25
$362.25
Receivables and payables that match what the office sees
Aged receivables come straight from open invoices, so the list your office manager calls from is the same list your accountant reviews. Commercial clients on net terms get statements. Residential clients on autopay drop off the list when the card clears.
On the payables side, supply vendors, equipment purchases and reimbursable expenses from receipt photos all show up as bills with due dates, so you can see what you owe next to what you are owed.
Built for how cleaning companies bill
Recurring clients billed per visit, commercial contracts billed monthly, move-out deposits applied to a final invoice: these are normal for a maid service and awkward in generic accounting tools. Here they post correctly because the ledger knows what kind of job created them.
Job costing ties in too. Labor from time tracking and supplies used on visits flow into cost of services, so gross margin on the P&L lines up with the profit bar you see on each job.
- Per-visit and periodic billing for recurring clients
- Deposits held and applied to the right invoice
- Payment terms by residential or commercial client
Revenue
$48,210
+12%
Recurring clients
184
+9
Avg job margin
41%
+3 pts
A day with maid.co
Month-end without the spreadsheet
Take a company running a dozen cleaners across residential biweeklies and a few office contracts. In the old setup, the owner's first week of the month went to exporting invoices, matching Stripe deposits, fixing clients the sync had duplicated, and asking the office which refunds were real.
With the ledger inside the same system, the invoices were already posted as visits closed. Payments were already applied. The payroll journal came from timesheets the office approved on Friday. What is left for the owner is review: scan the P&L, look at the one commercial client running past 45 days, and send the bookkeeper a login instead of a zip file.
FAQ
Questions, answered
Do I still need QuickBooks or Xero?
For most cleaning companies, no. erp.io Accounting is a full general ledger with P&L, balance sheet, cash flow, receivables and payables. If your accountant prefers working in their own tools, you can export reports and ledgers as CSV. What you avoid is keeping a second system in sync every day.
Can my bookkeeper or accountant log in?
Yes. Give them a user with accounting permissions and they can see the ledger, run reports and make adjusting entries without seeing things they don't need, like client gate codes or cleaner schedules. Permissions are set by capability, so you decide exactly what each person can view or change.
Does it file my taxes or run payroll?
No. It keeps the books and produces the reports your accountant needs to file. Payroll is prepared in erp.io from approved hours, overtime and reimbursements, then exported or synced to your payroll provider, which runs pay and handles payroll taxes. The resulting payroll journal posts back to the ledger.
How are tips handled?
Tips collected on invoices, in the client portal or through a payment link in the field are recorded separately from cleaning revenue. That keeps your revenue numbers honest and gives you a clear balance of tips owed to cleaners, which you then pay out through payroll prep like any other earning.
What happens to my history when I switch?
Most owners pick a cutoff date and start with opening balances, usually set up with their accountant. If you are coming from Jobber, the importer brings over clients, properties, jobs, quotes and invoices, so your client history and open receivables arrive attached to the same records the ledger uses.
Keep exploring
Run your whole cleaning company from one place.
Try every module free for 30 days. No card, no setup fee, and we'll help you bring your clients over.